The content of this website is the sole property of The Alba Network and all intellectual property rights existing in this site (including but not exclusively any copyright and design rights) belong exclusively to The Alba Network.
The statement of copyright ownership must remain on all reproductions of material downloaded from this site. The website and the logo device are the sole property of The Alba Network.
Any information acquired by FENS through your use of this website will be processed in accordance with the General Data Protection Regulation (GDPR) (1).
Data Protection Notice
The Alba Network is responsible for how your personal data (2) is stored and processed and for what purposes.
What data & how it is collected?
In order to provide you with access to The Alba Network’s services or information, we require certain personal details about you. This may include your name, postal address, gender and email address.
We collect information in the following ways:
- Via our registration form, when you become an ALBA member, update your personal details, send an enquiry via the website or register for a meeting;
- When you take part in surveys or questionnaires;
- When you apply to take part in a mentoring programme, training course, conference or any other activity related to The Alba Network;
- When you sign up to receive our news alert.
Why is your personal data processed?
The Alba Network collects and processes your personal data for the following purposes:
- To administer membership records;
- To provide member benefits and services;
- To answer your enquiries;
- To keep you updated on relevant activities and news;
- To carry out the administration related to your attendance of meetings or other activities;
- To administer stipends and grant applications.
With whom is your data shared?
Your personal data will be treated as strictly confidential and will be shared only as set out in this section.
- We use trusted third party providers to support our management of your data and to contact you for the purposes outlined in the previous section. We have verified that all of these third parties act in compliance with the GDPR and ensure that we only share the data necessary for the task.
- Your personal data may be shared with members of the ALBA Office or Steering Committee in order to meet our commitments to you by way of membership services, answering your enquiries or giving you access to opportunities related to ALBA activities.
- If you serve on any ALBA committee or take on any duty or role within ALBA, your personal data may be shared with other members of The ALBA Network.
Your legal rights
Your privacy is very important to us, which is why we make sure you are always in control of what we do with your personal information.
The Alba Network complies with the obligations under GDPR by:
- Keeping your personal data up to date and correcting inaccuracies as requested;
- Storing and destroying it securely;
- Protecting personal data from loss, misuse, unauthorised access and disclosure;
- Ensuring that appropriate technical and organisational measures are in place to protect personal data.
Non-members will be asked to reconfirm their continued interest in staying in touch with The Alba Network every four years.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data we hold about you (‘subject access request’);
- The ability to change any details we hold about you if it is found to be inaccurate or out of date (‘the right to rectification’). You can do this by contacting the ALBA Office;
- The right to request your personal data is erased where it is no longer necessary for The Alba Network to retain such data (‘the right to be forgotten’);
- If the processing in question is based on consent, you have the right to withdraw your consent to the processing at any time;
- The right to request that The Alba Network, where possible, transmits your data directly to another data controller (‘the right to data portability’);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
- Where processing is based on legitimate interests, you have the right to object to the processing of personal data.
Photography and filming
Photography, audio and video recordings may be produced by The Alba Network or its affiliates during ALBA activities (mentoring programmes, training courses, conferences, seminars, networking events etc.) and may be used to generate news, promotional material, online publications or printed promotional materials.
Persons participating in ALBA activities who do not wish for their image or recording to be used for any of the aforementioned purposes should inform the ALBA office (firstname.lastname@example.org).
FENS will always request permission from speakers in any ALBA activity before recording presentations by video for any of the purposes listed above. Pictures will be taken and shared online only with the speakers' permission.